Making podcast guest management easier with automation

Finding and working with guests for a podcast can be a challenging task. However, with the help of automation tools, it can become much easier. In this article, we will explore some of the best automation tools for managing guests and improving the overall process.

First, it is important to understand the entire workflow and identify areas where automation can help. Typically, the process involves finding guests, communicating with them, scheduling interviews, and managing the entire process. Automation tools can help at each step of this process.

Step one: find guests

One way to simplify this process is to create a page on your website where potential guests can apply to be on your show. This page should collect basic information such as their name, email address, and a brief synopsis of their story. This can be done using tools such as Calendly to schedule interviews with guests.

Step two: communicate

Once you have identified potential guests, it is important to communicate with them effectively. You can use automation tools such as TextExpander and Zapier to create predefined email templates that you can personalise for each guest. This will save time and ensure that you are communicating with guests consistently.

Step three: schedule

Calendly is a great tool that can be used to schedule interviews with guests. It allows you to merge all your existing calendars and choose which times you are available. This makes it easy for guests to choose a time that works for them. Once a guest has scheduled an interview, you can use Zapier to create a card in Trello or Notion to manage the process.

Bringing it all together

Managing the process of working with guests can be time-consuming. However, automation tools such as Trello or Notion can help. Using Trello allows you to manage the entire process using a conveyor belt approach. You can use Zapier to move guests along the process based on calendar events. Notion, on the other hand, allows you to manage the process using a spreadsheet that you can view like a Trello or kanban board. You can also embed assets such as audio clips and videos to make it easier for guests to share your content.

Automation tools can make it much easier to find and work with guests for your podcast. By automating the process, you can save time and ensure that you are communicating with guests consistently. Calendly, Zapier, Trello, and Notion are some of the best automation tools that can help you manage the process efficiently.